Mission
A group of
art librarians founded ARLIS/NA (The Art Libraries Society of North America) during
attendance at the 1972 American Library
Association Annual Conference in Chicago. The founders of
ARLIS/NA drew inspiration from the 1969 establishment of the Art Libraries Society in the United Kingdom
and Ireland. Since its founding, ARLIS/NA has sought to professionalize
art librarianship, to improve communication and cooperation amongst
art librarians, and to provide a national forum for their ideas, projects,
and cultural programs.
Members include art and architecture
librarians, slide and photography curators, museum librarians, film
studio librarians, publishers, students, and anyone with an interest
in art librarianship.
The Southern California chapter
is one of 18 regional chapters.
Bylaws of ARLIS/NA Southern California Chapter
Article I. Name
The name of the organization shall be ARLIS/NA Southern California
Chapter, hereinafter referred to as "the Chapter."
Article II. Purpose
A. The organization shall promote the purposes of
the Art Libraries Society of North America (ARLIS/NA), hereinafter referred
to as "the Society," within the Southern California area.
B. The Chapter
is organized and will be operated exclusively for charitable and
educational purposes within the meaning Section 501 (c) (3) of the
Internal Revenue Code of 1954, as amended, in order to advance the
cause of art librarianship and to promote the development, good management,
and enlightened use of all art libraries and visual resources collections.
In the furtherance of such purpose, the organization is authorized:
1. to promote the continuing professional
education of its members and the general knowledge of the public
by sponsoring conferences, seminars, lectures, workshops, and other
exchanges of information and materials concerning all aspects
of art librarianship and visual resources curatorship;
2. to stimulate greater use of
art libraries and visual resources collections by sponsoring, supporting,
or publishing resources, directories, bibliographies, inventories,
periodical journals, occasional papers, reports and related materials
concerning the organization and retrieval of art information;
3. to foster excellence in art
librarianship and the use of visual arts by establishing standard
for art libraries and visual collections, by promoting improvements
in the academic education of art librarians and visual resources
curators, by sponsoring awards for outstanding achievement, and
by other means to that end; and
4. to engage in any activities
conducive to furthering the organization's purposes, provided that
such activities may lawfully be carried on by an organization exempt
from federal income tax under Section 501(c) (3) of the Internal
Revenue Code of 1954, as amended (or the corresponding provision
of any further United States internal revenue law).
Article III. Charitable Activity Restrictions
A. No part
of the net income of the Chapter shall inure to the benefit of or
be distributable to its directors, officers, or other private persons,
except that the Chapter shall be authorized and empowered to pay
reasonable compensation for services actually rendered and to make
payments and distributions in furtherance of the purposes and objects
of this organization.
B. No substantial part of the activities
of the Chapter shall be carrying on of propaganda or otherwise attempting
to influence legislation, and the Chapter shall not participate in
or intervene in any political campaign on behalf of any candidate
for public office.
C. Notwithstanding any other provisions
set forth in the Society's or the Chapter's Bylaws, at any time during
which it is deemed a private foundation:
1. the Chapter shall
not engage in any act of self-dealing in Section 4991 (d) of the
Internal Revenue Code of 1986 or corresponding provision of any subsequent
federal tax laws;
2. the Chapter shall distribute its income for each taxable year
at such time and in such manner as not to become subject to the
tax on distributed income imposed by Section 4942 of the Internal
Revenue Code of 1986 or corresponding provisions of any subsequent
federal tax laws;
3. the Chapter shall not own any
excess business holdings that would subject it to tax under section
4943 of the Internal Revenue Code of 1986 or corresponding provisions
of any subsequent federal tax laws;
4. the Chapter shall not make any
investments in such manner as to subject the chapter to the tax
imposed by Section 4944 or the Internal Revenue Code of 1986 or
corresponding provisions of any subsequent federal tax laws;
5. the Chapter shall not make any
taxable expenditures as defined in Section 4945 (d) of the Internal
Revenue Code of 1986 or corresponding provisions of any subsequent
federal tax laws;
6. the Chapter shall not conduct
or carry-on any activities not permitted to be conducted or carried
on by an organization exempt for tax under Section 501 (c) (3)
of the Internal Revenue Code of 1986, or corresponding provisions
of any subsequent federal tax laws, or by an organization contributions
to which are to be deductible under Section 170 (c) (2) of such
code or corresponding provisions of any subsequent federal tax
laws.
Article IV. Dissolution
A. Upon
the dissolution of the Chapter or the winding up of its affairs,
the assets of the Chapter shall be distributed exclusively for charitable
or educational purposes or to organizations which are then exempt
from federal tax under Section 501 (c) (3) of the Internal Revenue
Code of 1986 or corresponding provisions of any subsequent federal
tax laws, and to which contributions are then deductible under Section
170 (c) (2) of such Code or corresponding provisions of any subsequent
federal tax laws, and to which contributions are then deductible
under Section 170 (c) (2) of such Code or corresponding provisions
of any subsequent federal tax laws. Organizations having purposes
similar to those of this organization shall be preferred.
Article V. Membership
A. Eligibility. Membership
is open to all personal members of ARLIS/NA and one officially designated
representative of each ARLIS/NA institutional or business affiliate
member within Southern California. The Western Regional Representative of ARLIS/NA
is a non-voting, ex-officio member of the Chapter.
B. Dues.
1. The amount of dues shall be
determined by the Executive Committee and shall be ratified by
a majority of votes cast either by mail, or with advance notice,
at a business meeting.
2. The dues shall be collected
by the Secretary/Treasurer.
3. The membership year shall be
for the calendar year January 1 to December 31.
4. Additional fees
for special projects recommended by the Executive Committee must
be approved by a majority of the Chapter membership voting, either
by mail or at a business meeting.
1. Personal members of the Chapter
and one delegated representative of an institutional or business
affiliate member may vote and hold office.
2. All members shall receive
announcements of meetings of the Chapter and other notices of
general interest to the membership.
Article VI. Officers
A. The elected
officers of the Chapter shall be the Chair, the Vice-Chair/Chair-Elect,
and the Secretary/Treasurer.
B. Qualifications for office. Any
personal member or one designated representative of an institutional
or business affiliate member may hold office and must file in writing
an acceptance of the nomination with the Nominating Committee.
C. Terms of office.
1. The term of office of the Chair
shall be one year in that office, and the succeeding year as Immediate
Past Chair.
2. The term of office of Vice-Chair/Chair-Elect
shall be one year in that office and the succeeding year as Chair.
3. The term of office of the Secretary/Treasurer
shall be two years.
4. No officer shall be eligible
for more than one consecutive term in the same office, unless no
other candidate is willing to serve.
5. Newly elected Chapter officers
shall begin their tenure on January 1st in order to coincide with
the chapter's membership year, and shall be installed as soon as
possible after January 1st at the annual chapter business meeting.
1. The Chair shall act as chief
executive officer of the Chapter, shall assist the Vice-Chair/Chair-Elect
in the planning of activities of the Chapter, and shall serve ex-officio
on all committees of the Chapter, and shall be responsible for
drafting annual reports.
2. The Vice-Chair/Chair-Elect shall
act as executive officer in the event the Chair is unable to serve,
shall act as program chair, and shall be responsible for the sending
of all announcements of meetings to the membership.
3. The Secretary/Treasurer shall
be responsible for preparing minutes of all meetings, for keeping
records of Chapter documents, for maintaining an accurate membership
roster, and for sending reports of Chapter meetings to that editor
of the Society's bulletin and the Regional Executive Committee
with correspondence and shall handle all financial accounts of
the Chapter.
1. Nominating Committee. The
Executive Committee shall appoint a Nominating Committee at least
two persons. This committee shall submit a slate of two or
more qualified candidates per office. The slate shall be
submitted to the Chair in writing, together with each candidate's
written acceptance, biography, and statement of goals.
2. Nominations should occur no
later than two months prior to the annual business meeting.
3. Officers shall be elected by
a plurality of votes cast by mail no later than one month before
the annual business meeting.
4. In the event of a tie, the Executive
Committee shall choose the winner by lot.
Article VII. Executive
Committee
The elected
officers and the Immediate Past Chair of the Chapter shall constitute
the Executive Committee. The committee shall meet at the discretion
of the officers to discuss Chapter activities, requests, and recommendations
of the ARLIS/NA Executive Board.
Article VIII. Meetings
A. An annual
business meeting shall be held as soon as possible after January
1st for the purpose of installing officers. Additional business
meetings shall be called by the Executive Committee as they deem
necessary.
B. Announcements of meetings shall
be sent to the membership by the Vice-Chair/Chair-Elect at least
ten days in advance of the meeting.
Article IX. Reports
A. Annual reports shall be drafted
by the Chair and shall be approved by the other members of the Executive
Committee. Annual reports shall follow the guidelines set up
by the Executive Board of ARLIS/NA and shall be sent to the Regional
Representative for filing with the Secretary of ARLIS/NA before the
Society's annual conference.
B. The Secretary/Treasurer
shall send reports of all meetings and programs of the Chapter to
the editor of the Society's bulletin and the Regional Representative
for the Chapter not later than ten days following the meeting or
program. The Secretary/Treasurer shall also report the financial
status of the Chapter in a written report.
Article X. Special
Committees
Ad hoc and standing committees shall
be appointed by the Executive Committee. Committee heads shall
be responsible for reporting activities to the Executive Committee
and the membership.
Article XI. Affiliation
with Other Organizations
Affiliation with other organizations
in the Southern California area shall be by the discretion of the Executive
Board of ARLIS/NA and shall be in accordance with the guidelines
supplied by the Executive Board.
A. Amendments to the Bylaws may be
proposed by any voting member and shall be submitted to the Executive
Committee in writing.
B. The text of the proposed amendment
shall be distributed to the voting membership at least two weeks
prior to a business meeting.
C. The bylaws may be amended after
previous announcement by a vote of two- thirds majority at the annual
business meeting, or by a two-thirds majority of those voting by
mail.
D. The approval of the ARLIS/NA Executive
Board is required to amend these bylaws.
Article XIII. Quorum
A quorum shall consist of twenty-five
(25) percent of the membership.
Article XIV. Parliamentary Authority
The Rules
contained in Robert's Rules of Order, Revised shall govern in all
cases to which they are applicable, and where they are not inconsistent
with the bylaws or the special rules of order of the National or
Southern California Chapter ARLIS/NA organization.
March 1989
PROPOSED CHAPTER BYLAW CHANGES
(Distributed in CANVAS v. 16 no. 3 1993)
Below are the pertinent articles
of the Bylaws and the proposed changes in bold. If the membership
approves the recommendation, we are expecting to implement the change
immediately with the election of officers for 1993. Please
vote and return the form by November 1 to ARLIS/SC.
The Executive Board of ARLIS/SC proposes
that the Chapter Bylaws be modified to read:
Article III. Membership
A. The elected
officers of the Chapter shall be the Chair, Vice-Chair/Chair-Elect,
the Secretary, and the Treasurer.
C. Term of Office.
3. The
terms of office of both the Secretary and the Treasurer shall be
two years.
3 The Secretary shall take
minutes of chapter Executive Board and Business Meetings; report
on chapter events; forward appropriate documents to the Regional
Representative and ARLIS/NA headquarters; report on chapter activities
to ARLIS/NA; if needed, help with ballots for elections, and compile
and evaluate the results of membership surveys; assist in the publication
of the chapter newsletter; compile information about the chapter,
maintain the chapter's archives, and write "thank-yous" to
program participants.
4. The Treasurer shall maintain current
membership lists; collect membership dues; maintain the chapter's
financial records, including establishing and monitoring the chapter's
bank account; write checks and reimbursements as needed; provide
name tags for meetings and labels for mailings; present financial
reports at meetings and for annual report; and coordinate activities
with the membership committee.
Article VII. Reports
B. The Secretary shall send the reports
of all meetings and programs of the Chapter to the editor of the
Society's bulletin and the Regional Representative for the Chapter
not later than 10 days following the meeting or program. The
Treasurer shall also report the financial status of the Chapter in
a written report.
Note: The first term of the
Treasurer will be three years in order to establish overlapping terms
for the Secretary and Treasurer positions.
Bylaws were created in 1989 and amended
in 1993.
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